Cheap Joe's "Boone In June" Art Festival 2008
"Celebrate Art"
Saturday, June 21, 2008
9:00 AM - 5:00 PM
CLICK HERE TO DOWNLOAD THE
LOWER LEVEL EXHIBITOR FORM
We hope that you will accept our invitation to the 8th Annual Cheap Joe’s Art Festival. This year we will continue the “Celebrate Art” theme, and we anticipate the event to be an exciting jubilation with fun for all!
What do you, as a vendor, need to know? We hope the following information will answer all your questions. Should you require additional information, please contact Heather at (828) 263-5472 x 1140; heather@cheapjoes.com.
Where is the Trade Show being held?
Our Trade Show is being held at the Holmes Convocation Center on the campus of Appalachian State University in the heart of Boone for the fourth year. Check out the Holmes Convocation Center’s website at www.theholmescenter.com for more information on the venue as well as driving directions.
Where should I book lodging?
Should you require lodging, we have reserved a block of rooms at the following hotels. Ask for the Cheap Joe’s Trade Show block and please remember that the hotel blocks expire on May 15, 2008.
- Best Western at 840 E King Street – (888) 573-0408
- Country Inn & Suites at 818 E King Street – (828) 264-4234
- Comfort Suites at 1184 Highway 105 – (828) 268-0099
- Fairfield Inn & Suites at 2060 Blowing Rock Road – (828) 268-0677
- Holiday Inn Express at 1943 Blowing Rock Road – (828) 264-2451
- Hampton Inn at 1075 Highway 105 – (828) 264-0077
- La Quinta Inn at 165 Highway 105 Ext. (828) 262-1234 (opening in Spring, 2008 – call (828) 262-0020 until March 15, 2008)
- Sleep Inn at 163 Highway 105 Ext. (828) 262-00
What will the exhibition booths look like?
Each exhibition booth space will be 10’x10’ with one 8’ table and two chairs included. 8’ tall piping drape will hang behind the booth for vendor signage. All tables will be covered and skirted in black.
This year’s show colors are teal, yellow and pink. The arena will be decorated in these colors.
What is expected of the vendors?
- Vendors may send merchandise to Cheap Joe’s prior to the show, but no later than May 30, 2008, or Vendors may bring their merchandise to the show (please see the section on Setup and Breakdown for more information). Please indicate on the booth request form whether you will be shipping goods ahead or bringing stock yourself. Please indicate on each box the number of boxes (e.g. 1 of 4) and attention Trade Show. We will warehouse your merchandise and bring it to the Holmes Center for setup. We will not open or unpack any boxes. Please remember that Cheap Joe’s is not responsible for pre-shipped goods
Please ship all stock to:
Cheap Joe’s Art Stuff
Trade Show
374 Industrial Park Drive
Boone, NC 28607
- Vendors are responsible for the setup and breakdown of their booths. Cheap Joe’s employees will not be available to help with these procedures. If you are unable to breakdown your booth, Cheap Joe’s will arrange for it to be done for a breakdown fee of $250.00. This agreement must be made in writing before the end of the show.
- Sell at your price, but please remember that the Trade Show is your opportunity to sell direct to the public. Bring your own pricing guns or have the merchandise pre-priced.
- Please work up show specials for your booth, as all advertising will include mention of “show only” specials. Samples, freebies and handouts are also appreciated by the visitors.
- We request that each vendor provide a door prize for the show. All prizes will be displayed with a card showing the name of the company and the value. Door prizesshould be sent to Heather by May 16, 2008.
Please ship all door prizes to:
Cheap Joe’s Art Stuff
Attn: Heather Young
Trade Show Door Prize
374 Industrial Park Drive
Boone, NC 28607
- All requests for extra tables, power and Internet connections must be received by May 2, 2008, as the Holmes Center must have sufficient time to arrange for these special requests. Requests made after May 2, 2008 cannot be honored.
- Please let Cheap Joe’s know if you will have an artist for your booth. Cheap Joe’s will provide fresh water and dirty water disposal containers for all artists. The Holmes Center asks that the restrooms not be used for paint water disposal
- Vendors are invited at advertise in the Trade Show program. Quarter, half and full-page ad spaces are available. Each visitor receives a program upon entering the show, and these ads are a great way to get potential customers to your booth. Discounted Early Registration ads are due by March 28th. The final date for ads is May 2nd. Ads received after May 2nd cannot be honored due to publication deadlines. All ads should be emailed to heather@cheapjoes.com as high-resolution jpeg images. All ads will be published in black & white and will include a banner with your booth number. Please indicate on the booth request form which ad you would like to reserve.
- Vendor parking will be in designated areas only. ASU campus police regulate parking at and around the Holmes Center, and if you are not parked in your designated area, expect your car to be towed. Vendor parking on Friday, June 20th will be at the Hill Lot, up Hill Street behind the Holmes Center. A shuttle will run on Friday, June 20th from the Vendor parking area to the Holmes Center. Vendor parking on Saturday, June 21st will be in the John Thomas Lot adjacent to the Holmes Center
- Outside food and drink is not permitted in the Holmes Center on Saturday, June 21st. If Homes Center staff sees you bringing in outside food and drink, they will ask that it be disposed of prior to entering the building. Food vendors will be open in the Holmes Center beginning at 9:00 AM.
- Due to safety concerns, we ask that vendors not bring children
- Animals, other than service animals, are not permitted in the Holmes Center.
What are the setup and breakdown procedures for the show?
After parking, Vendors should enter through the loading/unloading area and must report to the Registration Table between 8:00 AM – 9:00 AM to sign in.
Set-up will begin Friday, June 20th at 8:00 AM and end at 5:00 PM. All vendors must be off Holmes Center property by 5:30 PM.
Vendors who send merchandise ahead to Cheap Joe’s will receive their pallet of goods at the booth by 8:00 AM.
Vendors may bring their merchandise to the show rather than ship in advance. Please indicate on the booth request form whether you will be shipping goods ahead or bringing stock yourself. Vendors bringing their own merchandise will have use of the Holmes Center’s loading dock. Please report to the unloading area upon arrival. Cheap Joe’s representatives will be available to instruct you where to park while unloading. Because the unloading area is shared by all, we ask that you unload your materials onto one of the provided carts and then move your car to the designated parking area. Cheap Joe’s will be happy to watch your materials while you are parking.
All materials to be saved should be packed back onto the pallet for storage during the show. Anything left on the floor in the aisles will be considered trash and will be removed. Over-night security will be provided Friday night at the Holmes Center.
On Friday, June 20th, we will have a MANDATORY meeting at the Holmes Center with all vendors at 11:00 AM. At that time, we will discuss the Show events and ticket procedures.
Breakdown will begin at 5:00 PM, immediately following the show. Vendors with pallets will receive them from storage starting at 5:00 PM. We ask that you do not start packing up your booth until after 5:00 PM.
If you want Cheap Joe’s to consider buying remaining merchandise from the show, we must review what you are planning to bring in advance. Please send a detailed inventory to Christy at christy@cheapjoes.com by April 25, 2008 for review (if your request is received on or near the deadline, Christy’s response may be delayed). Any agreement to buy merchandise must be made in writing at the end of the show. All purchased merchandise must be inventoried by the company representative and verified by Cheap Joe’s (catalog and outlet stock must be inventoried separately).
What are the sales procedures for the show?
All vendors are expected to be at their booths at 8:00 AM on Saturday, June 21st. Although the doors are scheduled to open at 9:00 AM, customer demand may necessitate that the doors open at 8:30 AM.
Please indicate on the Booth Request Form whether your booth will be selling goods, so that we may provide you with your sales tickets.
Each vendor will be provided with a four-part sales ticket. You are responsible for writing your company name on the top of each ticket. If your company name does not appear on the ticket, you will not be paid for that sale. Cheap Joe’s will pay you 75% of your total receipts.
Customers may only pick up their merchandise when they return to your booth with a PAID receipt.
Cheap Joe’s will provide pens, staplers, clipboards and calculators. We cannot provide sale and product signs.
We have tried to anticipate your need, but if there is something you need help with, please let us know in advance. Thank you for your participation and continued support.
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